Finance Officer P3 (2 positions)

World Food Programme (WFP) - El Fasher and Khartoum (Soudan)

Reference 14-0015208

Issue Date 23/06/2014

Type of Contract CDD

Duration of Contract Déterminée

Education Voir annonce

Work Experience Au moins 5 ans

Department: Finance Officer

Application Deadline 04/07/2014

Position n° 311

Logo Recruteur

 

About the employer / working context

The United Nations World Food Programme (WFP) is the world's largest humanitarian 
agency, fighting hunger worldwide. We are seeking to fill two positions of Finance Officer 
at the P3 Grade Level based in our Country Offices in Khartoum and El Fasher, Sudan. 

The Finance Officer will report to the Country Director (or designate) with the functional 
supervision of the Chief Financial Officer and be responsible for providing advice and 
support on the following financial and administrative matters:

 

Duties and Responsibilities

Accountabilities 
The Finance Officer will report to the Country Director (or designate) with the functional 
supervision of the Chief Financial Officer and be responsible for providing advice and 
support on the following financial and administrative matters: 
 
Financial duties: 

  • Ensure compliance with WFP financial policies, procedures, rules and regulations; 
  • Ensure transparent and efficient utilization of WFP’s financial resources; 
  • Provide regular and ad hoc financial information to the Country Director to support 
  • informed financial decision making; 
  • Participate in preparing the project budgets, budget implementation, monitoring 
  • and act as Certifying Officer of the Country Office; 
  • Monitor and advise the Country Director on the financial status of projects and 
  • programmes; 
  • Propose, develop and implement financial policies and procedures; 
  • Set up and implement operating and accounting procedures and systems, internal controls to ensure that proper monitoring mechanisms are in place; Identify weaknesses and address them immediately; perform oversight functions; 
  • Ensure that bank reconciliations for WFP accounts are regularly performed and regularly reviewed by designated officials; 
  • Ensure that disbursements are made based on proper authorisations and supported by legitimate and sufficient documentation; 
  • Ensure proper maintenance of vendor and customer accounts and timely clearance of outstanding advances and other receivables; 
  • Coordinate monthly financial closure for entrusted imprest and petty cash accounts; 
  • Respond to audit queries and follow up on audit recommendations; 
  • Ensure efficient local banking arrangements and compliance with local financial and banking regulations; 
  • Ensure integrity and consistency of data in WFP financial and accounting systems; 
  • Draft correspondence and internal procedural directives relating to budgetary and financial matters; 

Accountabilities 
The Finance Officer will report to the Country Director (or designate) with the functional 
supervision of the Chief Financial Officer and be responsible for providing advice and 
support on the following financial and administrative matters: 
 
Financial duties: 

  • Ensure compliance with WFP financial policies, procedures, rules and regulations; 
  • Ensure transparent and efficient utilization of WFP’s financial resources; 
  • Provide regular and ad hoc financial information to the Country Director to support informed financial decision making; 
  • Participate in preparing the project budgets, budget implementation, monitoring and act as Certifying Officer of the Country Office; 
  • Monitor and advise the Country Director on the financial status of projects and programmes; 
  • Propose, develop and implement financial policies and procedures; 
  • Set up and implement operating and accounting procedures and systems, internal controls to ensure that proper monitoring mechanisms are in place; Identify weaknesses and address them immediately; perform oversight functions; 
  • Ensure that bank reconciliations for WFP accounts are regularly performed and regularly reviewed by designated officials; 
  • Ensure that disbursements are made based on proper authorisations and supported by legitimate and sufficient documentation; 
  • Ensure proper maintenance of vendor and customer accounts and timely clearance of outstanding advances and other receivables; 
  • Coordinate monthly financial closure for entrusted imprest and petty cash accounts; 
  • Respond to audit queries and follow up on audit recommendations; 
  • Ensure efficient local banking arrangements and compliance with local financial and banking regulations; 
  • Ensure integrity and consistency of data in WFP financial and accounting systems; 
  • Draft correspondence and internal procedural directives relating to budgetary and financial matters; 

Job Qualifications & Skills / Selection Criteria

Qualifications & Experience Required 
Education: 
Advanced university degree in Finance, Business Administration, Accounting or other 
related fields; or University degree in a related field plus membership in an 
internationally recognized professional accountancy body such as Association of 
Chartered Certified Accountants (ACCA), Institute of Certified Public Accountants (ICPA) 
or equivalent. 
 
Experience: 
 At least five years of postgraduate progressively responsible professional experience 
in finance with greater independence and decision making authority and more 
complex budget; 
 Previous experience of working in developing countries is an asset. 
 
Technical Skills & Knowledge: 
 In-depth knowledge of financial management and reporting; 
 Training and/or experience utilising computers, including word processing, 
spreadsheet and other standard WFP software packages and systems, including SAP 
and other ERP systems; 
 General knowledge of UN system policies, rules, regulations and procedures 
governing administration is desirable. 
 Knowledge of Cash and Voucher delivery payment systems is desirable. 
 
Competencies: 
 Ability to prioritize work and handle multiple tasks within tight timeline; 
 Ability to provide seasoned technical advice to managers on a broad range of 
financial, human resources and other administrative matters; 
 Ability to develop and maintain effective work relationships with different 
stakeholders; 
 Ability to establish priorities and to plan, coordinate and monitor own work plan and 
those under supervision; 
 Ability to draft clear concise reports on key issues and decisions within the delegated 
area of responsibility. 
 
Language: Fluency in oral and written English with an intermediate knowledge of another 
official UN language (Arabic, Chinese, French, Russian and Spanish) or Portuguese 
(one of WFP’s working languages). 
 
Terms and Conditions 
Selected candidate will be employed on a fixed-term contract with a probationary period of 
one year. 
 
WFP offers an attractive compensation and benefits package, including basic salary, post 
adjustment, relocation entitlement, travel and shipment allowances, 30 days’ annual 
leave, home leave, an education grant for dependent children, pension plan and medical 
insurance. For more details please visit icsc.un.org 
 
Application Procedures: 
Go to: http://i-recruitment.wfp.org/vacancies/14-0015208 
Step 1: Register and create your online CV. 
Step 2: Click on “Description” to read the position requirements and “Apply” to submit 
your application. 
NOTE: You must complete Step 1 and 2 in order for your application to be considered for 
this vacancy. 
 
Deadline for applications: 4 July 2014 
 
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status. 
Qualified female applicants and qualified applicants from developing countries are encouraged to 
apply. 
 
No appointment under any kind of contract will be offered to members of the UN Advisory 
Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service 
Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint 
Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight 
responsibilities over WFP, both during their service and within three years of ceasing that service. 
 
REF: 14-0015208 
 
Fighting Hunger Worldwide 
www.wfp.org

Additional Information about the position

Position Type: Temps plein

Working Hours: Horaire normal

Working Language: Anglais

Other Language(s): (Arabic, Chinese, French, Russian and Spanish

Closing Date: 2014-07-04