Programme Management and Oversight Specialist , Dakar, WCARO, ICS-11 (P4)

UNFPA / FNUAP - Dakar (Sénégal)

Reference 2485

Type of Contract CDD

Duration of Contract 1 an ou plus

Education Bac + 5 et Plus

Work Experience Au moins 7 ans

Department: West and Central Africa Regional Office

Position n° 207

Logo Recruteur


About the employer / working context

Organizational Setting


In 2008, UNFPA embarked on regionalization and decentralization actions in order to make UNFPA more field-focused, more efficient and effective in the advancement of ICPD agenda and MDG goals and to promote the gamut of UN reform activities that could make for better harmonization among UN agencies. In this connection, UNFPA has upgraded its regional sub office in Dakar (Senegal) to the status of a Regional Office for the Western and Central Africa region effective January 2013. This will be the second Regional Office in Africa after the one currently located in Johannesburg (South Africa) to serve the Eastern and Southern Africa region.

The Regional Office for West and Central Africa (WCARO) covers 23 English, French, Portuguese, and Spanish speaking countries. The countries in the region are organized at the sub regional and regional levels into economic commissions. In its organizational set-up, the WCARO operates along broad Thematic Units that are designed to stimulate and strengthen inter and intra-Unit coordination, coherence and synergy, facilitating timely and quality management and delivery of holistic population and development programme activities.

The Programme Coordination, Quality Assurance and Broker Unit within WCARO in Dakar, Senegal, works under the overall guidance of the Regional Director.  The Programme Management and Oversight Specialist is a member of the Unit, with a matrix reporting line to the Unit Team Leader as well as to the Deputy Regional Director.   The Specialist ensures proper resources management through prudent budget planning and allocation for WCARO and its Country Offices through continuous preventative oversight for optimal results, transparency and accountability. S/he monitors and reports on their performance and results, and ensures quality assurance and compliance with corporate strategic plans, programming policies and procedures, and reporting requirements.  S/he contributes to the planning and implementation of thematic and other evaluation activities in the region, and within the framework of an enhanced integrated technical, operational and programmatic support to COs, coordinates WCARO response to requests for support from country offices and monitors their effective completion and results.  S/he is responsible for the planning and smooth running of the annual NEX audits in WCARO, and oversees the Implementation of the audit recommendations  for WCARO and COs in close coordination with the other Units and COs concerned for timely follow-up actions.

Duties and Responsibilities

Main Tasks & Responsibilties

Under the overall policy guidance of the WCARO Regional Director, and under the direct supervision of the Unit Team Leader and the Deputy Regional Director, the Programme Management and Oversight Specialist will undertake the following key activities:

  1. Monitoring and oversight of WCARO resources and programme performance in the region
  • Ensure coherence of regional and country programmes with corporate strategic plans, regional priorities, National Development Plans, CPD and UNDAF.
  • Ensure WCARO resource planning and allocations are aligned with regional priorities and annual workplans in the region.
  • Undertake active scanning of the programming, implementation and reporting environment at the regional and country levels to identify gaps and weaknesses with a view to developing proactive and effective follow-up and remedial actions.
  • Develop/maintain a comprehensive Programme Database Management Information System and produce regular updated Country Profiles.
  • Systematize collection of information and results from the implementation of regional and country programmes, including annual situation assessments.
  • Document and maintain the socio-demographic and health indicators for WCARO region, including indicators related to the ICPD and MDG 5.
  • Assist the development of procedures to address internal control and Programme weaknesses.
  • Monitoring of the implementation of the Office Management Plans and annual work plans and produce regular management information reports to WCARO Management on programme implementation status in the region and achievement of AWPs and OMPs, including delivery.
  • Troubleshoot and resolve all PMIS-related issues identified.
  • Organize and facilitate all WCARO capacity building activities regarding PMIS issues.
  • Promote partnerships with regional and country level programme implementors to exchange experience, harmonize methodologies and systems.
  • Any other assignments as required.


  1.  Programme Development and Management Support to WCARO COs


  • Support WCARO Management in the oversight of the substantive and technical content of Country Programme Documents, and coordinate the preparation of an overall WCARO development assistance strategy and plan of action.
  • Sound inputs to support development of strategic plans and CO programming processes.
  • Development of a strategy for data collection to document and analyze programme performance indicators.
  • Support the preparation of WCARO AWP and coordinate the preparation of OMP in close coordination with other teams.
  • Manage the overall WCARO resources and monitor their effective utilizations.
  • Monitoring of various corporate dashboards and follow-up actions as required with units and COs concerned.
  • Initiate evidence-based advocacy and policy dialogue with relevant regional authorities, pertinent institutions and agencies, and advance UNFPA’s policy-oriented agenda, ICPD and MDG issues.
  • Effective technical and substantive inputs to support implementation of regional programmes and the concerned implementing partners.
  • Continuous monitoring and analysis of the substantive, administrative and financial aspects of regional programmes/projects.
  • Documentation of best practices and approaches for deepening the UNFPA knowledge base for internal and external dissemination.  

C.   Support to Annual Evaluation Exercise in WCARO Region

  • Support to the smooth and timely preparation of the annual evaluation plans, and sound advice to WCARO Management on the programme of work, including identification of sectoral, thematic areas and projects/programme to be evaluated, and organization and coordination of desk evaluations/studies on selected sectors, themes and cross-cutting evaluations.
  • Setting of minimum monitoring and evaluation requirements for all Country Programme and projects,
  • Effective support to implementation and management of the annual evaluation plans for WCARO region, ensuring adherence to UNFPA evaluation methodology, policies and procedures and evaluations, ensuring that evaluations are designed and managed to assess the country programmes and/or programmes’ relevance, effectiveness, efficiency, impact and sustainability of results, and are carried out in a credible and systematic manner.
  • Management of the evaluation process, including preparation of the Terms of Reference (TOR) for evaluation consultants, participation in the selection of evaluation teams, and provision of technical feedback on evaluations and budget oversight.
  • Guidance on UNFPA evaluation policies, procedures and practices to programme managers, CO staff concerned with evaluation, consultants and/or members of evaluation teams.
  • Follow up on implementation of evaluation recommendations, ensuring the optimal use of evaluations by providing guidance in preparation of timely management response to all mandatory evaluations and by developing a communication plan.
  • Provision of evaluation feedback into policy/project/programme design, including comments on various documents.
  1. Support to Annual NEX Audits Exercise in WCARO Region
  • Coordination, monitor and follow-up on the preparation and implementation of the annual NEX audit plans in WCARO region and for regional programmes/projects.
  • Close monitoring of COs’ follow-up and implementation of audit recommendations through CARDS and provision of support services to COs concerned as required.
  • Liaison with and support to IPs as required to prepare for NEX audits.
  • Liaison with concerned HQ units as required.

Job Qualifications & Skills / Selection Criteria

Qualifications and Experience

Education:   Master’s Degree or equivalent in public health, medicine, sociology, demography, gender, economics, international relations, international development, public administration or other related field.

Knowledge and Experience:

  • Seven years of increasingly responsible professional experience in developmental work, of which five years must be at international level.
  • Substantive knowledge and practical experience in population, sexual and reproductive health, and gender programming.
  • Strong communications and writing skills in English and French.
  • Field experience is required.
  • Excellent knowledge of issues pertaining to multi-donors funding, related reporting systems, especially within the context of large fiduciary funds administered by the United Nations or UNDP more specifically;
  • Excellent knowledge of computer standard applications (Word, Excel, Outlook and PowerPoint) ;
  • Good knowledge and understanding of local working conditions in a Post Conflict situation;
  • Ready to work under extremely hazardous conditions and in a stressful environment;
  • Ability to handle effectively multiple tasks without compromising quality, team spirit and positive working relationships;
  • Cultural sensitivity, inter-personal skills and ability to work smoothly under pressure.

Required Competencies


i) Values: Integrity, commitment, embracing cultural diversity, embracing change

ii) Core Competencies: Achieving results, accountability, developing professional expertise, analytical thinking, working in teams, communicating for impact

iii) Required Skillset:

Knowledge and understanding:

 Demonstrated knowledge and an understanding of the social, political, economic, dimensions (milieu, context) of policy making and programme implementation generally and in WCARO zone.

 Knowledge and experience of work in development assistance programming processes;

 ability to lead and drive for results with a strong knowledge of results-based management.

Cognitive skills:

 ability to identify the relative merits of different policy arguments in the broad or specific thematic area, applying principles and reasoned personal view in a logical and coherent way including presentation of reasoned choice between alternative opinions and solutions;

 Ability to conceptualize and to integrate knowledge with broader strategic, policy and operational objectives;

 Capacity to interact with public and NGO officials in programme countries and credibly influence their senior decision makers and other international development organizations in area of work


 ability to organize information using appropriate mode of presentation and style and to communicate effectively, illustrating relevance of information to the intended audience;

 Strong analytical, negotiation and communication skills, including ability to produce high quality practical advisory reports and knowledge product

 Ability to promote knowledge management and a learning environment through leadership and personal example

Working with others:

 Demonstrated ability to work with and within inter-disciplinary and multicultural groups to find agreed solutions to set problems and to accept responsibility and accountability for performance on any aspect of a team task;

 Demonstrated abiliy to provide constructive coaching and feedback;

 ability to reflect critically on own performance upto identifying issues on which assistance is needed and to obtain such assistance;

 Excellent negotiating and networking skills.

UNFPA Work Environment

UNFPA provides a work environment that reflects the values of gender equality, teamwork, respect for diversity, integrity and a healthy balance of work and life.  We are committed to maintaining our balanced gender distribution and therefore encourage women to apply.

Compensation and Benefits

This position offers an attractive remuneration package commensurate with the level of the post.   The package includes a competitive net salary plus cost of living adjustment, housing allowance, home leave, health insurance and other benefits.



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[1] No expectancy of renewal in accordance with UN Staff Regulation 4.5

Additional Information about the position

Working Language: Français

Second Language: Anglais